Industry solution · Cleaning and property services
Invoicing software for cleaning companies and property services
Quotes, invoices, bank transaction reconciliation, employees and assignments in one workflow – with EÜR and UStVA through ELSTER and structured data for your tax adviser.
Motorica is a good fit for cleaning companies and property services that want quotes, sales invoices, payment status and business documents in one clear office workflow. Motorica does not replace specialised industry scheduling or inventory management software.
People working in cleaning and property services need more than a PDF generator: services must be quoted clearly, invoiced correctly, payments checked and documents organised for tax advisers and the tax office. Motorica brings these steps together in one continuous workspace.
Invoicing software for cleaning and property services: what it should offer
A suitable solution covers properties, schedules, assignments, teams and consumables while keeping commercial tasks transparent. Motorica connects day-to-day operations with invoices, payments, accounting documents and tax processes.
- Quotes and invoices in one workflow
- E-invoicing with XRechnung
- Automatic bank transaction reconciliation and unpaid invoices
- EÜR and UStVA through ELSTER plus DATEV export for your tax adviser
- MIRA AI for documents, deadlines and plain-language explanations
All solutions for cleaning and property services
Choose the page that best matches your business model. Each detail page answers the typical questions for that activity.
Targeted searches for cleaning and property services
Prospective customers are not just looking for software, but for a practical workflow for recurring services, fixed property fees, additional work and service periods. This page directly answers the most important commercial search intents.
- Invoicing software for cleaning and property services
- Create tailored quotes and invoices
- Send e-invoices and XRechnung
- Match incoming payments automatically
- Motorica calculates the EÜR and VAT advance return, validates the data with ERIC and submits it through ELSTER after approval.
From order to payment
Motorica connects the key stages for properties, schedules, assignments, teams and consumables. This keeps what was agreed, delivered, invoiced and paid clearly visible.
- Add the customer and product or service line items
- Create a quote with clearly itemised services
- Convert the accepted quote into an invoice
- Send the invoice and track its status
- Match the payment through bank transaction reconciliation
Quotes with clear services and prices
Clear line items, quantities, prices and notes can be recorded for recurring services, fixed property fees, additional work and service periods. This creates clarity for private customers, property managers and commercial customers and provides a sound basis for the later invoice.
- Reusable product or service line items
- Clear price and tax details
- Custom notes and service periods
- Professional quote PDFs
Create invoices without retyping
Turn an accepted quote into an invoice in a few clicks. Customer, line-item and price data carry over, reducing transcription errors and speeding up invoicing.
- Convert the quote into an invoice
- Maintain mandatory invoice details in a structured format
- Generate PDF and structured e-invoices
- Keep the unpaid balance in view
Your logo and custom document backgrounds
Quotes and invoices should reflect your business. In Motorica, you can add your company logo, upload backgrounds for quotes and invoices, or choose an existing template.
- Company logo on business documents
- Custom PNG document backgrounds
- Ready-made background templates
- Consistent branding from quote to invoice
E-invoicing and XRechnung
An e-invoice contains structured data and is more than a simple PDF. Motorica supports XRechnung so businesses can better meet B2B and, depending on the order, B2G requirements.
- XRechnung as a structured XML format
- ZUGFeRD with a readable PDF and embedded invoice data
- Invoice data ready for electronic processing
- Include a Leitweg-ID where a public-sector invoice requires one
Automatic bank transaction reconciliation and unpaid invoices
Motorica compares incoming bank payments with unpaid invoices. When key details match, the invoice status is updated; ambiguous payments remain visible for review.
- Reduce manual checks in online banking
- Distinguish paid, unpaid and overdue invoices
- Review exceptions and partial payments
- Assess liquidity more quickly
Organise accounting documents and expenses
Supplier invoices, till receipts and ongoing business expenses form the basis of complete accounting records. A structured filing system makes questions easier to resolve and improves collaboration with your tax adviser.
- Collect accounting documents digitally
- Assign expenses clearly
- Find documents in one place
- Build a reliable basis for reports and tax data preparation
Calculate and review the EÜR and submit it through ELSTER
Motorica brings together income, expenses, invoices, payments and accounting documents for the Einnahmenüberschussrechnung. The filing data is validated with ERIC and submitted through ELSTER after your explicit approval.
- Include income from paid invoices
- Record business expenses from accounting documents
- Review the period and allocation
- Validate filing data with ERIC
- Submit the EÜR through ELSTER after approval
VAT advance return and ELSTER
- Group turnover by VAT rate
- Include incoming receipts and input VAT data
- Check totals for plausibility before submission
DATEV export for your tax adviser
Motorica provides DATEV CSV and LODAS files for further processing. Direct DATEV document transfer is in beta and is not generally available.
- Combine invoice and accounting data
- Link accounting documents to the relevant entries
- Export DATEV/CSV data for further processing
- Simplify collaboration with your tax adviser
MIRA AI explains documents, deadlines and official German
MIRA analyses uploaded documents, explains complex content clearly, and highlights recognised deadlines or next steps. Multilingual support helps international teams understand communications from German authorities and financial institutions.
- Summarise documents
- Explain official German terminology in plain language
- Organise identified deadlines and tasks
- Capture information in supported languages
Further guidance for cleaning and property services
Explore the topics that matter most when setting up your digital office workflow.
Motorica is a good fit if …
You want to organise quotes, invoices, appointments, service locations, incoming payments and business documents without switching between unnecessary systems.
Product content reviewed
Last reviewed on 14 July 2026 by Motorica Product Communications.
Passende Inhalte
Diese Seiten gehören fachlich zusammen.
FAQ
Frequently asked questions about Motorica for cleaning and property services
Which dedicated pages are available for cleaning and property services?
The industry overview links directly to dedicated pages for building cleaning, window cleaning, office cleaning, stairwell cleaning, facility services, property clearance, moving companies and winter services. Each page answers the search questions specific to that activity.
Can I create an invoice directly from a quote?
Yes. Customer, line-item and price data can be transferred from the quote to the invoice. This reduces retyping and transcription errors.
Does Motorica support e-invoices?
Yes. Motorica supports structured e-invoices in the XRechnung format. A simple PDF on its own is not a structured e-invoice.
When do I need an XRechnung?
XRechnung is particularly relevant when invoicing public-sector customers. Depending on the authority and order, additional details such as a Leitweg-ID may be required.
How does automatic bank transaction reconciliation work?
Motorica compares incoming payments with unpaid invoices. When the relevant details match, the invoice status is updated; ambiguous payments remain visible for review.
Does Motorica help with the EÜR and VAT advance return?
Yes. Motorica calculates the data for the EÜR and VAT advance return, validates it with ERIC and submits it through ELSTER after your explicit approval. Motorica does not replace an individual tax review.
Can Motorica submit the EÜR and UStVA through ELSTER?
Ja. Motorica berechnet EÜR und Umsatzsteuer-Voranmeldung aus den gepflegten Vorgängen, prüft die Daten mit ERIC und übermittelt sie nach Freigabe über ELSTER. Die steuerliche Einordnung bleibt bei dir oder deiner Steuerberatung.
Is there a DATEV export?
Motorica provides DATEV CSV and LODAS files for further processing. Direct DATEV document transfer is in beta and is not generally available.
Can I customise my logo and invoice background?
Yes. You can add your company logo, upload custom document backgrounds, or choose an existing template for quotes and invoices.
What does MIRA AI do?
MIRA analyses documents, explains complex content in plain language, and organises identified deadlines or next steps. This is particularly useful for letters from German authorities and financial institutions.
Can I see unpaid and paid invoices separately?
Yes. Invoice status and bank transaction reconciliation help you distinguish paid, unpaid and overdue invoices more quickly.
Does Motorica replace a tax adviser?
No. Motorica organises data and prepares workflows, but it does not provide individual tax advice. Ask a tax adviser about specific tax matters.
Turn admin into momentum for cleaning and property services
Create professional quotes and invoices, then bring bank transaction reconciliation, e-invoicing, accounting data and MIRA AI into one straightforward workflow.